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6 minute read
24 Apr 2023

How to Easily Transcribe a Zoom Meeting

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Table of Contents

What is Zoom? 

Zoom is a name you’ve probably heard before, even if you don’t work from home. In a market with nearly 200 different video conferencing software products, Zoom has become the leading tech solution for online meetings, webinars, and conference calls. 

With the coronavirus outbreak, videoconferencing apps like Zoom have become a way to establish face-to-face connections virtually in both professional and social contexts.

The Videoconferencing giant is a great way to stay connected with friends, family, and colleagues no matter where they are in the world. You don’t necessarily have to set up an account to join Zoom meetings, and it’s easy to get started with popular features like Gallery View, which lets you see everyone on the call at once. 

More so, you can also share your screen, transfer files, and text chat with other meeting participants. To join a Zoom meeting, you need the Zoom app and either the meeting URL or a Meeting ID and password. The easy-to-use software integrates with Android, iOS, Linux, Windows, and MAC, so everyone can use it. 

How to Transcribe a Zoom Meeting?

The year is 2022, and working remotely has become the new norm. In the modern workplace, we conduct all-important discussions via virtual conferencing over apps like Zoom and then move on to the next meeting or task. 

As a result, much of the information presented at each meeting vanishes into thin air, meaning you most likely lose all crucial ideas, thoughts, and decisions reached for good.

We discovered that having a Zoom transcription from every session is the greatest way to preserve any discussion’s ideas and comments. A Zoom recording transcript makes it simpler to follow along for participants with different backgrounds, abilities, and learning styles.

Think you would like to start transcribing your Zoom meetings? Amberscript is the best software for converting audio and video to text. It’s quick, easy, and affordable.

But before we get into Amberscript, let’s start with the basics.

Jump right in!

What is a transcript?

Transcription is the process of turning voice or audio into a written representation. The outcome is an audio file converted into text for reading and closer examination.

This system is an excellent means to make meeting material available to deaf or hard-of-hearing persons, but this is far from its only advantage. It is also widely used to produce written papers for:

  • Meetings for business
  • Hearings in court
  • Interviews
  • Academic presentations
  • Speeches \Seminars
  • Medical records

The list is endless. We’re willing to bet that the more you think about it, the more examples you’ll uncover. However, before we get too far ahead of ourselves, let’s consider how a Zoom audio transcript can be beneficial.

How transcribing Zoom meetings can have multiple benefits? 

Do you replay the entire meeting session in your head after it’s finished, or do you try to recall the significant points raised during a call?

According to polls, 45 percent of teams are faced with many meetings they must attend, which can be a problem in remembering every detail. Being able to transcribe Zoom recording offers many significant advantages in performance and reduces the need for multitasking.

The Go-To Source for Valuable Information

Meetings take place at all levels of a company. It is a discussion, brainstorming, and goal-setting session. However, because most meetings take 45-60 minutes, going through the whole meeting minutes, notes, or tape to get a single piece of information becomes chaotic and frustrating. Transcriptions allow you to quickly find the information you need by going through the whole transcript for terms such as dates/times, deadlines, tasks, metrics, queries, etc. 

Better Levels of Transparency

The fundamental driver for any organization’s success is trust. Approximately more than 65% of individuals say they choose a brand based on its openness. Sharing is a great way to enhance transparency. 

Transcripts serve to build trust among stakeholders, board members, customers, and employees. It helps to reinforce and creates the firm’s public image and reduce the potential for misunderstanding.

Legal Usefulness 

Transcripts are essential if your business is mandated by law or must meet specific compliance standards. Even if your company is not legally required to do so, transcribe your meetings to avoid complications.

Where a disagreement ensues with a client regarding specific contractual obligations or a defect in service, transcripts of meeting calls and such may help resolve the problem.

Be sure to follow your region’s call recording legislation before recording talks with third parties.

Performance Assessment and Training

Transcripts enable supervisors to make an arbitrary assessment of an employee’s performance. Marketers, for example, may have a low outreach but often exchange fresh ideas during meetings. These qualities might serve as a reference point for managers to motivate employees.

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Accessibility to New Information

A meeting transcript is a thorough record. It is critical in the current day to make critical information available to all who matter. Meeting transcripts guarantee that important meeting insights do not slip through the cracks due to bad internet access. 

Some people learn better by listening, while others learn better by reading. As a result, sharing Zoom transcripts with employees allows them to comprehend in their chosen manner.

Keep Comprehensive Records and Documentation

Keeping thorough documentation is made more accessible by automating your meeting transcribing process. Companies’ archives can be read by higher management at review meetings.

Decision-makers may identify strengths and shortcomings and implement better plans. Additionally, since transcripts are text-based, they will require less storage space when uploaded to the cloud than video recordings.

Search Engine Optimization (SEO)

The problem with audio and video material is that search engine crawlers cannot access it. That implies that no matter how great your content is, it will be challenging to rank in search results. 

As a result, including a transcript with your video is an excellent method to make your material accessible and easy to locate. This is especially true for a podcast produced by your company.

Steps to transcribing a Zoom meeting

Do you seek to use a high accuracy, on-demand service that transcribes your zoom recordings to text files that are perfected by you or by our language experts and professional subtitlers? 

With our automated service, you can transcribe your research interviews and lectures and add captions or subtitles to make your video content SEO friendly.

To begin, simply follow these steps.

  1. Record the Zoom meeting: Use a recorder to have your zoom meeting recorded.
  2. Upload the meeting recording to Amberscript: Simply upload your audio or video clip to our secure network. You may submit audio clips, taped phone conversations, audiobooks, or anything else that can be saved as a digital file.
  3. Select the language of the meeting: Specify the language in which you wish your text to be written. Our language specialists are native speakers who produce documents with the utmost accuracy in material that has been made more legible or words typed verbatim.
  4. Choose whether you want an automated or manual transcript: Pick your preference of transcription style and go through our transcriber’s magic. Our human-made transcription service allows our language experts to transcribe with up to 100% accuracy. Our machine-made transcription service automatically converts your audio and video to text with our AI recognition, which saves hours of transcription time.
  5. Receive your file: We’ll handle all the transcribing, editing, and file formats. You can now receive your file as a document ready to be exported in SRT, VTT, and many other formats, with optional timestamps and speaker distinction.
Example of the Amberscript online editor tool

About Amberscript

Amberscript is an interdisciplinary company with a mission to protect users from information loss and promote social inclusion. We employ automation to make your audio transcription activities more accessible and affordable than ever. 

We also deliver accurate and quick professional transcripts of audio and video files using the best transcribers who guarantee clear and authentic transcripts, while doing comprehensive quality checks.

Frequently asked questions

  • What subtitle file formats are supported?

    Our software allows you to export the transcript from the video or audio file as an SRT, EBU-STL or VTT file.

  • How do I order translated subtitles?

    To order translated subtitles, you can upload your file like you would normally do. You can then select manual subtitling. Once you have selected this, an option will appear where you will be able to select the language the subtitles need to be translated to. If the language that you want is not one of the options you can contact us through our contact form.

  • What is the price?

    For our prices, please refer to our pricing page.

  • Can I change the position of the subtitles?

    That needs to be done using a video editor like VLC. Go to Tools > Preferences [CTRL + P]. Under Show settings, select the option that says All to switch to the advanced preferences. Navigate to Input/Codecs > Subtitle codecs > Subtitles. Under Text subtitle decoder set, the Subtitle justification to left, right or center.

  • How do I add subtitles to a YouTube video?

    To add subtitles to your Youtube video, simply add the file you have created using Amberscript to your video in the Youtube Studio. Click on “subtitles”, then “add” and finally “upload file” and select the SRT file.

  • How do I export my subtitles?

    Once your file is ready and available in your account, you can simply click on the file name and then select the “export file” button at the top left of the page. You can then select the file format, style of sutitles (between BBC and Netflix) and alignment. Please note that you can only export a file if you have validated your email address when creating an account.

  • How do I generate subtitles?

    You can generate subtitles automatically using Amberscript. Our software allows you to convert your video file to text and then export the transcripts as SRT, EBU-STL or VTT files, which can easily be inserted into a video-editor.

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